Privacy Policy

Community Cook Project

Last updated: 4 March 2026

The Community Cook Project (“we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website or interact with our services.

1. Who We Are

The Community Cook Project is a community‑led initiative focused on food, cooking, and community wellbeing.

Data Controller:
Community Cook Project
Email: hello@communitycookproject.com
Address: 23 Deppers Bridge, Southam, CV47 2SX

If you have any questions about this policy or your data, you can contact us using the details above.

2. What Personal Data We Collect

We may collect and process the following types of personal data:

a) Information You Provide to Us

  • Name

  • Email address

  • Phone number (if provided)

  • Messages sent via contact forms or email

  • Information you provide when signing up for newsletters, events, or volunteering

b) Information Collected Automatically

When you visit our website, we may collect:

  • IP address

  • Browser type and version

  • Pages you visit and how you use the site

  • Date and time of access

This data is collected using cookies or similar technologies (see Section 7).

3. How We Use Your Data

We only use your personal data where we have a lawful basis to do so. This includes:

  • Responding to enquiries or messages

  • Managing event registrations, volunteering, or community participation

  • Sending updates or newsletters (only if you have opted in)

  • Improving our website and services

  • Meeting legal or regulatory obligations

We do not sell or rent your personal data to third parties.

4. Lawful Bases for Processing

Under UK GDPR, we rely on one or more of the following lawful bases:

  • Consent – where you have given clear permission

  • Legitimate interests – to operate and improve our community services

  • Legal obligation – where we are required by law

  • Contract – where processing is necessary to deliver a service you requested

5. Who We Share Your Data With

We may share limited personal data with trusted third parties only where necessary, such as:

  • Website hosting providers

  • Email or newsletter platforms

  • Event management tools

All third parties are required to handle your data securely and lawfully.

6. How Long We Keep Your Data

We keep personal data only for as long as necessary:

  • Enquiry emails: up to 12 months

  • Newsletter subscriptions: until you unsubscribe

  • Event or volunteer records: as long as reasonably required for administration or legal purposes

Data is securely deleted when no longer needed.

7. Cookies

Our website may use cookies to improve functionality and understand how visitors use the site.

Cookies may be used to:

  • Remember user preferences

  • Collect anonymous usage statistics

You can control or disable cookies through your browser settings. For more information, see our Cookie Policy (if applicable).

8. Your Data Protection Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion of your data

  • Restrict or object to processing

  • Withdraw consent at any time

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

ICO website: https://www.ico.org.uk

9. Data Security

We take appropriate technical and organisational measures to protect your personal data against loss, misuse, unauthorised access, or disclosure.

10. External Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of those sites.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website, with the “Last updated” date shown at the top.